Information for authors

The conference takes place 7-11 September 2020, in an online form.

All speakers will receive a unique access link before 7 September to view their session. If you wish to see other sessions you are not a speaker in, please modify your registration in Conftool and choose the topical meetings and sessions you wish to see.

The online proceedings will be published on 7 September 2020, including abstracts of all accepted submissions (with pregistration made by 25 June, see registration).

We ask authors to provide us with one .mp4 file of the pre-recorded video of their presentation slides, including audio (and video if preferred). Details below. The presentations will be available to registered attendees during the conference week as on-demand sessions. Attendees can ask questions from the speakers during the week, and we ask our authors to respond to all questions by Thursday 14:00 CEST. All sessions will be unavailable after Friday 11 September.

Important Dates

STEP THREE: Prepare and send us your presentation video

Deadline: 7 August 2020

We ask you to record the video, and send the file to the EOS office for preparing the sessions. Below are some technical requirements and tips to create a captivating presentation.

Timing for presentation videos

Invited Presentations: 20 minutes
Contributed (Oral) Presentations: 10 to (max.) 20 minutes
Poster presentations: 5 minutes *

* Poster session held as any other session, with pre-recorded presentations. Q&A through a live chat.

Technical requirements

File size: We can accept a file up to 2 GB. This is the absolute maximum capacity the system will accept but most likely your video file will be much smaller than this so this should not be an issue.

File Format: MP4. Make sure your videos are in .mp4 format, this is the only file format we can accept. Don't try to upload WAV, MKV or MOV. You can use a software like Movavi to convert your video file to MP4.
 

Possible tools
 

• ZOOM
  • If you are using Zoom, either with free or paid account, you can record a presentation, and save locally to your computer. The system should automatically create an .mp4 file of the presentation.

• Microsoft Powerpoint
  • Prepare your slides first. After that, you can record your audio and video feed within the presentation
  • Save the presentation as a video file (.mp4)
  • Check for step-by-step instructions: Turn your presentation into a video

Tips for creating the video

• Articulation! Remember to articulate so your audience will catch your message.
• Consider an external microphone. Using an external dedicated audio recorder is the simplest and most reliable way to capture audio.
• Lighting is key. Make sure your face is visible and you have enough light in the room (but also not too much to get over-exposed).
   

Send your video file to us

Finally, check the presentation for video, audio, slides, pointer, etc. and make sure you have the correct file format (.mp4 is the only format we can approve!)

When finished and happy with your presentation, send the video file here:
 

Invited* presentation (link for invited), 20 minutes

Oral* presentation (link for oral), 10-20 minutes

Poster* presentation (link for poster), 5 minutes
 

* Equals the acceptance status in Conftool

STEP FOUR: Attend the conference during 7-11 September and respond to questions

All sessions are provided as pre-recorded, on-demand sessions during all week, 7-11 September. Q&A is also open the whole week.

Registered attendees will receive their unique access link to the Livestorm system on Monday 7 September to view their preferred sessions as on-demand, at any time during the week. Attendees may leave questions to authors all week.

The Q&A will be done through a text chat.

Authors will receive their unique speaker access links to the sessions on the week prior to the conference. With this access link, you will gain access to your session, and can see and respond to questions made on your paper.  If you wish to see other sessions you are not a speaker in, please modify your registration in Conftool and choose the topical meetings and sessions you wish to see.

We ask all authors to respond to questions on their paper by Thursday 10 September, 14:00 CEST.
We will also inform the attendees of this time, so they would prepare their questions by Thursday. We will leave the sessions open until Friday noon, so attendees have a chance to see your responses to their questions.

In case you have any questions, just let us know: [email protected]