Information for presenters
Registration
At least one author per submission is requested to register for the meeting.
Presenter registration deadline: 07 July 2023. Please note the Early Bird discount ends on 07 July.
Register here: https://www.conftool.com/eosam2023
Registration fees: https://www.europeanoptics.org/pages/events/eosam-2023/registration/
Invited Speakers should have received their registration code by email. If not, please contact the organizing team at eosam[at]europeanoptics.org to request it.
EOSAM 2023 will be held onsite in Dijon, France, 11-15 September 2023.
The schedule is available here: https://www.conftool.com/eosam2023/sessions.php
Oral Presentations
Length of oral presentations
The time slots within the schedule include time for questions.
Presenters need to make sure not to go over the scheduled presentation time, in order to be able to manage and keep the scheduled times for other speeches within the session.
| Plenary presentations | 35 min presentation + 10 min for questions (45 minutes including Q&A) [except at opening and closing ceremony: 45 min + 15 min] |
|
| Invited presentations | 25 min presentation + 5 min for questions (30 minutes including Q&A) | |
| Contributed (Oral) Presentations | 12 min presentation + 3 min for questions (15 minutes including Q&A) | |
Presentation format
Please bring your presentation on a USB mass storage, and include all video files (if any). File formats: ppt, pptx, or pdf.
For Mac users
To make sure your presentation is displayed correctly, please bring your presentation as pdf-file with fonts embedded or test your presentation on a Windows-based computer before the conference.
Technical equipment
Technical equipment (presentation computer, video projector) will be available on-site. It is not possible to use your personal laptop! If you need sound for your presentation, be sure to let us know well in advance.
Poster presentations
Length of poster presentations
Both poster sessions (two sessions) are 1,5 hours in length.
Poster session times:
Wednesday, 13/Sept/2023, 10:30 - 12:00
Thursday, 14/Sept/2023, 10:30 - 12:00
Poster authors are requested to be present at their posters during the official poster sessions on both days.
Any author presenting the poster, could put up the poster on Tuesday and collect it at the end of the conference. This will enable attendees on all days to enjoy the posters.
Print your poster in advance for the conference. Poster set-up and removal are the responsibility of the authors. Any posters left on the poster boards at the end of Friday will be discarded. Poster numbers will be displayed on the poster boards to show authors where to place their posters.
Required poster size: Posters should be printed in a size of DIN A0 (841 x 1189 mm) in a portrait format (no landscape format). Tape will be provided by the organizer.
Health policies
Make sure to come onsite feeling well. Precautions should be taken by each participant to enable a safe conference for all.
The conference organizers follow the policies of the authorities and the venue.
Information / Receipts / Confirmation of attendance
Attendees requiring a payment receipt or confirmation of attendance may obtain these documents after the conference by email from the EOS office: [email protected].
Proceedings
All accepted, presented abstracts with signed publication approval form (signed pdf form requested when submitting), will be added to the online, open access proceedings, published with EDP Sciences, in the Web of conferences, with DOI and indexation to CrossRef®, and added in the printed version of proceedings, published by Curran Associates. See the online proceedings from EOSAM 2022.
JEOS:RP - TOPICAL ISSUE EOSAM 2023
In addition to the conference proceedings, EOS offers you an opportunity to submit an extended article about the results you present at the conference. These articles will be gathered in the EOSAM 2023 topical issue of the EOS open access peer-reviewed journal: the Journal of the European Optical Society - Rapid Publications, JEOS-RP https://jeos.edpsciences.org/.
To be eligible for publication, your submission should add a significant value to the published conference proceedings. It will be subject to the normal standards and peer review processes of the journal JEOS:RP.
Submission deadline for this EOSAM 2023 topical issue is December 31, 2023, for a rapid and rigorous peer-review publication before March 31, 2024.
Guest Editors
Bertrand Kibler, Director of Research, CNRS
Guy Millot, Professor, Laboratoire ICB, Univ. Bourgogne, Dijon
Patricia Segonds, President of European Optical Society
JEOS:RP is a prompt, open access, high quality communications with peer-reviewing, published by EDP Science. The Editorial Board members are all leading, active scholars. You can find the scope here: https://jeos.edpsciences.org/
The 2021 Impact Factor of the Journal is 2.021.
Submit here: https://jeos.nestor-edp.org/
All authors receive a significant discount on the publication fees:
- Short communication (up to 4 pages):
500 € for EOS members*
850 € for non-members
-Research paper (above 4 pages):
750 € for EOS members*
1100 € for non-members
* Discounted APC for EOS members
Members of the European Optical Society (EOS) submitting to JEOS:RP receive a further discount on the article-processing charge.
Check if you are already a member
Furthermore, no publication is charged if your Institution/University has signed the “Open Access agreement”, as is the case for many French institutions.
Check it here.